Job Description
Are you a high-performing administrative professional who thrives in a fast-paced, high-stakes corporate environment? Apex Ventures LLC is seeking a modern, proactive Senior Executive Assistant & Office Operations Manager to orchestrate our Chicago headquarters.
In this dual-capacity role, you will act as the strategic right hand to our C-Suite leadership team while overseeing day-to-day office operations. We are looking for an organizational virtuoso with impeccable communication skills, absolute discretion, and a forward-thinking mindset to optimize executive productivity and elevate our workplace culture.
Responsibilities
- Manage complex, rapidly changing calendars and schedules for multiple C-Suite executives with high precision.
- Coordinate end-to-end domestic and international travel logistics, including detailed itineraries, accommodations, and expense reconciliation.
- Lead daily office operations, serving as the primary liaison for building management, IT support, and external vendors.
- Oversee the office administration budget, track expenditures, and procure premium supplies and corporate services.
- Draft, proofread, and format high-level executive correspondence, board presentations, and company-wide communications.
- Facilitate high-priority corporate events, board meetings, and internal team-building summits from conception to execution.
Qualifications
- 5+ years of experience as an Executive Assistant, Office Manager, or senior administrative role in a corporate environment.
- Exceptional proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint), and modern productivity tools like Slack and Zoom.
- Proven ability to manage multiple high-priority projects concurrently while meeting tight deadlines.
- Outstanding verbal and written communication skills with a refined, professional presentation.
- Demonstrated maturity and capability to handle highly confidential information with absolute discretion.
- Bachelor's degree in Business Administration, Communications, or a related field is highly preferred.