Job Description
We are seeking a highly organized Senior Executive Administrator to support our C-suite leadership team. The ideal candidate will be a strategic partner in office operations, executive scheduling, and stakeholder management. Join our dynamic financial services firm in Chicago's bustling downtown district and drive excellence in administrative excellence.
At Metropolitan Financial Group, we value precision, professionalism, and proactive problem-solving. You'll be the backbone of our executive offices, ensuring seamless operations while supporting high-stakes business initiatives. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and high-priority meetings across multiple time zones
- Manage confidential corporate records, board materials, and sensitive documentation with discretion
- Oversee office operations including vendor management, facilities coordination, and budget administration
- Act as primary liaison between executives and internal/external stakeholders
- Lead administrative projects including process optimization and technology implementation
- Prepare executive correspondence, reports, and presentations using advanced MS Office suite
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 5 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience with calendar management across multiple executives
- Strong interpersonal and communication skills with executive presence
- Ability to handle confidential information with utmost discretion