Job Description
We are seeking a highly organized and proactive Senior Executive Administrative Assistant to join our elite team in the heart of London. This is a pivotal role requiring discretion, impeccable organizational skills, and a keen eye for detail.
As the right hand to our senior leadership, you will manage a complex calendar, coordinate high-level meetings, and ensure the seamless operation of the executive office. If you thrive in a fast-paced environment and possess a professional demeanor, we want to meet you.
Responsibilities
- Manage and prioritize a demanding executive calendar, scheduling meetings, appointments, and complex travel arrangements.
- Prepare and edit correspondence, presentations, and confidential documents with a high degree of accuracy and attention to detail.
- Coordinate domestic and international travel logistics, including flights, accommodations, and detailed itineraries.
- Act as the primary point of contact for internal and external stakeholders, filtering inquiries and ensuring professional communication.
- Assist in the organization of company events, board meetings, and corporate functions to ensure smooth execution.
- Manage office inventory, handle expense reports, and assist with basic budget tracking.
- Screen phone calls and emails, redirecting urgent matters to the appropriate personnel immediately.
Qualifications
- Proven experience (5+ years) in a senior administrative or executive support role within a corporate environment.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools.
- Exceptional written and verbal communication skills with a polished and professional demeanor.
- Strong organizational skills with the ability to multitask, prioritize tasks, and meet strict deadlines.
- Unwavering discretion and confidentiality when handling sensitive information and financial data.
- Experience with CRM software or office management systems is highly desirable.
- Relevant Bachelor’s degree or equivalent professional certification.