Job Description
Join our award-winning team as a Senior Administrative Coordinator at MetroCorp Solutions, where precision meets innovation. We're seeking a detail-oriented professional to streamline operations in our fast-paced corporate headquarters. This hybrid role (3 days office/2 days remote) offers competitive benefits, professional development stipends, and a chance to shape our administrative excellence. If you thrive in dynamic environments and excel at organizational orchestration, this is your next career-defining move.
Responsibilities
- Manage executive calendars, travel arrangements, and complex meeting logistics with flawless coordination
- Oversee departmental documentation systems ensuring compliance with ISO 9001 standards
- Coordinate cross-functional projects including budget tracking, vendor management, and event execution
- Implement and optimize digital filing systems using SharePoint and document automation tools
- Serve as primary point of contact for internal/external stakeholders with polished communication
- Analyze operational workflows to identify efficiency improvements and cost-saving opportunities
- Maintain confidential HR records and sensitive corporate documentation with absolute discretion
Qualifications
- 5+ years of progressive administrative experience in corporate or professional services environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Adobe Acrobat
- Proven experience with calendar management software (Calendly, Doodle) and project tracking tools (Asana, Trello)
- Exceptional written and verbal communication skills with polished executive presence
- Certification in Office Administration or related field preferred
- Experience managing confidential information with HIPAA/GDPR compliance awareness
- Strong analytical skills with ability to interpret complex data and prepare executive reports
- Ability to thrive in ambiguity and adapt to rapidly changing priorities