Job Description
Join our dynamic team at Apex Global Solutions as a Senior Administrative Coordinator in Chicago! We're seeking a highly organized professional to support our executive team and streamline operations in a fast-paced corporate environment. This role offers growth opportunities, competitive benefits, and the chance to make a tangible impact on our daily success.
At Apex Global Solutions, we value innovation, collaboration, and excellence. Our administrative team is the backbone of our operations, ensuring seamless workflows and exceptional service. If you thrive in detail-oriented environments and possess exceptional communication skills, we encourage you to apply.
Responsibilities
- Manage complex executive calendars, coordinate meetings, and prioritize competing demands
- Prepare and distribute confidential documents, reports, and correspondence
- Oversee office supplies inventory, vendor contracts, and facility management
- Coordinate international and domestic travel arrangements including itineraries and expense reports
- Lead onboarding processes for new hires and maintain personnel records
- Implement and improve administrative workflows using Microsoft Office 365
- Act as primary liaison between departments and external stakeholders
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of progressive administrative experience with C-suite support
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Expertise in calendar management, meeting coordination, and travel logistics
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to maintain confidentiality and handle sensitive information
- Experience with HRIS systems and office management software