Job Description
Join our award-winning team as a Senior Administrative Coordinator and become the backbone of our dynamic operations! At MetroCorp Global Solutions, we're seeking a meticulous professional to streamline our executive office functions. This pivotal role demands exceptional organizational prowess and proactive problem-solving in a fast-paced corporate environment. You'll be entrusted with confidential data management, cross-departmental coordination, and strategic calendar optimization for C-suite executives. If you thrive in precision-driven environments and excel at anticipating needs before they arise, this is your opportunity to elevate administrative excellence.
We offer comprehensive benefits including premium healthcare, 401(k) matching, and professional development stipends. Our downtown Chicago headquarters features modern amenities and a collaborative culture that values innovation.
Responsibilities
- Executive calendar management and meeting coordination across 15+ departments
- Travel arrangement optimization with international booking expertise
- Confidential document processing and contract lifecycle management
- Budget tracking and expense report reconciliation for $2M+ operational funds
- CRM data maintenance and Salesforce administration
- Onboarding coordination for new hires across global offices
- Vendor relationship management and procurement oversight
- Board meeting preparation and minute compilation
Qualifications
- 5+ years of progressive administrative experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, PowerPoint design)
- Proven experience with Salesforce and Confluence platforms
- Exceptional written communication with sample portfolio required
- Professional certification (CAP, MOS, or equivalent) preferred
- Ability to maintain 100% accuracy in high-volume data entry
- Discretion handling confidential executive communications
- Project management experience with cross-functional teams