Job Description
Join our dynamic team at Metropolitan Financial Services as a Senior Administrative Assistant. We're seeking a highly organized professional to support our executive leadership team and ensure seamless office operations. In this pivotal role, you'll be the backbone of our daily operations, handling complex scheduling, confidential communications, and process optimization. Our collaborative environment offers growth opportunities and a comprehensive benefits package including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage executive calendars, coordinate complex international meetings, and arrange domestic/international travel
- Compose and edit confidential correspondence, reports, and presentations using advanced MS Office Suite
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Implement digital filing systems and maintain compliance with document retention policies
- Lead onboarding processes for new hires and serve as primary point of contact for departmental inquiries
- Analyze operational workflows and implement efficiency improvements
- Manage departmental budgets and expense reporting with precision
Qualifications
- Minimum 5 years progressive administrative experience supporting C-level executives
- Advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word) and project management software
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional discretion handling confidential information and sensitive matters
- Strong written and verbal communication skills with polished business etiquette
- Experience managing budgets, vendor contracts, and procurement processes
- Associate's degree in Business Administration or related field required (Bachelor's preferred)
- Proficiency in Salesforce or CRM platforms