Job Description
We are seeking a dedicated Office Assistant to become an integral part of our growing team in New York City. In this pivotal role, you will ensure the smooth day-to-day operation of our office, acting as the first point of contact for our clients and employees. We offer a dynamic work environment where your organizational skills will be valued and rewarded.
What You Will Do
- Communications: Manage incoming calls, emails, and visitor inquiries with a professional and welcoming demeanor.
- Calendar Management: Schedule meetings, coordinate appointments, and maintain digital calendars for management.
- Documentation: Prepare internal memos, reports, and presentations using Microsoft Office Suite.
- Organization: Maintain an organized filing system for both physical and digital records.
- Logistics: Handle office supplies inventory and process vendor orders as needed.
Don't miss this opportunity to advance your career in a supportive corporate environment.
Responsibilities
- Manage incoming communications, including phone calls and emails, ensuring accurate message relay.
- Schedule and coordinate meetings, including room bookings and calendar adjustments.
- Prepare, proofread, and distribute internal documentation and reports.
- Maintain accurate and up-to-date records in the company database.
- Assist with data entry and basic accounting tasks, such as expense reports.
- Oversee office supplies inventory and place orders with vendors.
Qualifications
- High school diploma or equivalent; Associate's degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Proactive attitude with a focus on problem-solving.