Job Description
Are you a versatile professional looking for an opportunity to grow within a dynamic organization? Apex Innovations is seeking a highly organized and proactive General Office Assistant to join our growing team in New York City.
We pride ourselves on a collaborative culture where every team member contributes to our success. In this role, you will be the backbone of our daily operations, ensuring that our office functions smoothly and efficiently. If you have a knack for organization and a passion for helping others succeed, we want to hear from you.
Responsibilities
- Administrative Support: Manage incoming emails and correspondence, schedule meetings, and prepare meeting agendas and minutes.
- Document Management: Organize and maintain physical and digital filing systems to ensure information is easily retrievable.
- Data Entry: Accurately input and update data in company databases and spreadsheets.
- Office Coordination: Assist with office supplies management, vendor relations, and coordinating office maintenance.
- Project Assistance: Support various departments with ad-hoc projects and research tasks as needed.
- Visitor Management: Greet guests, answer phones, and direct visitors to the appropriate personnel.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Problem Solving: Ability to work independently and solve issues with minimal supervision.