Job Description
We are seeking a highly organized and proactive Executive Administrator to join our dynamic leadership team at Meridian Corporate Services.
In this pivotal role, you will act as the primary point of contact for senior executives, ensuring the smooth operation of daily business activities. You will be responsible for managing complex schedules, preparing high-level correspondence, and facilitating seamless communication between internal departments and external stakeholders.
Our ideal candidate possesses a sharp eye for detail and a passion for efficiency. If you thrive in a fast-paced environment and are looking to make a significant impact, we want to hear from you.
Why Join Us?
We offer a competitive salary, comprehensive benefits package, and a collaborative culture that values professional growth and work-life balance.
Responsibilities
- Calendar Management: Manage and prioritize the executive’s daily calendar, including scheduling meetings, coordinating conference calls, and arranging domestic and international travel.
- Correspondence: Draft, proofread, and distribute professional emails, memos, and reports; screen incoming communications to ensure urgent matters are addressed immediately.
- Meeting Coordination: Organize and lead internal and external meetings, prepare agendas, compile minutes, and ensure action items are followed up on.
- Office Operations: Oversee the daily functioning of the office, manage inventory of office supplies, and coordinate with vendors for facility maintenance and services.
- Project Support: Assist in the planning and execution of special projects, including research, data analysis, and presentation preparation.
- Reception Duties: Greet visitors professionally, manage the reception area, and answer general inquiries.
Qualifications
- Experience: Proven experience in an executive administration or office management role (3+ years preferred).
- Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Communication: Excellent verbal and written communication skills with the ability to draft professional correspondence.
- Organization: Exceptional time management skills and the ability to multitask in a fast-paced environment.
- Discretion: Demonstrated ability to handle sensitive information with complete confidentiality and professionalism.