Job Description
Join our award-winning leadership team as the backbone of executive operations. We seek a highly organized Executive Administrator to support C-suite executives with complex calendar management, international travel coordination, and cross-departmental project execution. This pivotal role requires discretion, proactive problem-solving, and exceptional communication skills in a fast-paced corporate environment. Enjoy competitive benefits, professional development stipends, and a modern downtown workspace with skyline views.
Responsibilities
- Manage executive calendars with precision, including high-stakes meeting coordination and conflict resolution
- Coordinate complex international travel arrangements including visas, accommodations, and itineraries
- Lead cross-functional projects requiring stakeholder alignment and deadline management
- Prepare confidential executive briefings, reports, and presentations using advanced MS Office Suite
- Oversee departmental budgets, expense reports, and vendor contract renewals
- Serve as primary liaison for board communications and executive committee meetings
- Implement and optimize administrative systems for operational efficiency
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years progressive experience supporting C-level executives
- Advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint)
- Expertise in calendar management across multiple time zones
- Proven experience with international travel logistics and protocol
- Exceptional written and verbal communication skills
- Professional certification (e.g., CAP-OM, CPOS) preferred
- Ability to handle sensitive information with utmost discretion