Job Description
Join our award-winning financial services firm as Executive Administrator to support C-suite executives in a fast-paced Wall Street environment. This pivotal role demands exceptional organizational prowess and discretion while driving operational excellence across global teams. You'll be the backbone of executive productivity, managing complex calendars, coordinating international travel, and facilitating high-stakes decision-making processes.
We offer a competitive compensation package with comprehensive benefits, professional development opportunities, and a culture that champions work-life balance. Our modern Manhattan offices provide an inspiring backdrop for your administrative expertise.
Responsibilities
- Executive calendar management with strategic meeting prioritization across 5+ time zones
- Coordinate domestic/international travel arrangements with complex itineraries and expense reporting
- Prepare confidential board materials and executive presentations using advanced MS Office Suite
- Lead cross-departmental projects with 15+ stakeholders ensuring seamless deadline alignment
- Manage executive communications with precise filtering and escalation protocols
- Oversee office operations including vendor management and procurement budget oversight
- Maintain digital filing systems with 100% compliance and audit readiness
Qualifications
- Bachelor's degree in Business Administration or related field (Master's preferred)
- Minimum 5 years executive support experience in financial services or corporate environment
- Advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Teams)
- Professional certification (CAP, CPS or equivalent) strongly preferred
- Exceptional written/verbal communication with executive-level discretion
- Proven project management skills with complex stakeholder coordination
- Ability to maintain confidentiality under HIPAA/SEC compliance standards
- Fluency in English with additional language skills considered a plus