Job Description
Join our dynamic team at Apex Global Partners as an Executive Administrator, the strategic backbone supporting C-suite executives in our Manhattan headquarters. This pivotal role demands exceptional organizational prowess, discretion, and proactive problem-solving in a fast-paced corporate environment. You'll orchestrate complex calendars, coordinate high-stakes meetings, and manage sensitive communications while driving operational efficiency. We offer a competitive benefits package including health insurance, 401(k) matching, and professional development opportunities.
Responsibilities
- Manage executive calendars, appointments, and travel arrangements with precision
- Prepare confidential reports, presentations, and correspondence for leadership
- Coordinate cross-departmental projects and meeting logistics
- Oversee office operations including vendor management and procurement
- Act as primary liaison between executives and internal/external stakeholders
- Implement and maintain organizational systems for documentation
- Manage budget tracking and expense reporting processes
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years of executive administrative experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong project management and multitasking capabilities
- Experience with calendar management tools (Calendly, Doodle)
- Professional certification (e.g., CAP, CMAPP) preferred