Job Description
Join Vertex Solutions Group's leadership team as our next Executive Administrator. We're seeking a highly organized professional to support C-suite executives and drive operational excellence in our downtown Chicago headquarters. This pivotal role combines strategic coordination with meticulous execution in a fast-paced corporate environment. You'll be instrumental in maintaining executive calendars, managing confidential communications, and optimizing office workflows. With competitive compensation and comprehensive benefits, including professional development stipends, this position offers exceptional growth opportunities for ambitious administrative professionals.
Responsibilities
- Executive calendar management and travel coordination for C-suite leadership
- Compose and edit high-impact communications, presentations, and reports
- Oversee office operations, supply inventory, and vendor relationships
- Lead cross-departmental projects and process improvement initiatives
- Manage expense reporting and budget tracking for executive teams
- Coordinate board meetings and corporate events with precision
- Maintain confidential records with strict compliance protocols
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years progressive administrative experience supporting executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion
- Experience with project management tools (Asana, Trello, or similar)
- Professional certification (CAP, CPOS, or equivalent) preferred