Job Description
Join our dynamic leadership team as Executive Administrator at Global Solutions Inc. in the heart of Manhattan. This pivotal role combines strategic oversight with hands-on operational excellence to drive organizational efficiency. You'll be the backbone of our executive suite, managing complex calendars, confidential communications, and cross-functional initiatives while maintaining a culture of precision and professionalism.
We offer a competitive benefits package including health insurance, 401(k) matching, and professional development stipends. Work in our modern, LEED-certified office with stunning skyline views and flexible scheduling options.
Responsibilities
- Manage executive calendars, travel arrangements, and complex meeting coordination across global time zones
- Oversee administrative workflows, document management systems, and office operations
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Act as primary liaison between executives, board members, and external stakeholders
- Lead vendor negotiations, budget tracking, and procurement processes for administrative functions
- Implement and optimize digital workflow solutions using tools like Asana and SharePoint
- Coordinate high-profile events, conferences, and executive off-sites
- Mentor junior administrative staff and develop departmental SOPs
Qualifications
- Bachelor's degree in Business Administration or related field (Master's preferred)
- Minimum 7 years progressive administrative experience in C-suite support
- Expert proficiency in MS Office Suite, SharePoint, and project management software
- Proven ability to manage complex calendars and confidential information
- Exceptional communication skills with executive presence
- Experience with budget management and vendor relations
- Certification in Office Management or Executive Support (e.g., CPSM, CEAP) preferred
- Ability to thrive in fast-paced environments with competing priorities