Job Description
Join our dynamic leadership team as Executive Administrator at Global Solutions Inc. in the heart of New York City. This pivotal role requires exceptional organizational expertise to support C-suite executives and drive operational excellence. You'll be the backbone of our executive office, managing complex calendars, coordinating high-stakes meetings, and ensuring seamless communication across departments. We seek a proactive professional who thrives in fast-paced environments and embodies our commitment to precision and confidentiality.
Responsibilities
- Manage executive calendars, travel arrangements, and complex itineraries with meticulous attention to detail
- Coordinate board meetings, investor relations, and executive briefings from planning to execution
- Oversee administrative budget, procurement processes, and vendor relationships
- Lead cross-functional projects including offsite planning, event management, and process optimization
- Prepare confidential reports, presentations, and correspondence for executive leadership
- Develop and maintain departmental policies, procedures, and knowledge management systems
- Act as primary liaison between executives and internal/external stakeholders
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities and confidential information
- Bachelor's degree in Business Administration or related field preferred
- Experience with project management tools (Asana, Trello, or similar)
- Strong problem-solving skills with ability to anticipate needs and propose solutions
- Professional certification (e.g., CAP-OM, CPOS) highly desirable