Job Description
Join our award-winning financial services firm as an Executive Administrative Specialist and become the backbone of our C-suite operations. This pivotal role demands precision, discretion, and proactive support in a fast-paced corporate environment. You'll manage complex calendars, coordinate cross-departmental initiatives, and serve as the primary point of contact for executive communications. Enjoy competitive benefits, professional development stipends, and a collaborative culture that values work-life balance.
Responsibilities
- Executive calendar management and meeting coordination across 5 departments
- Compose and edit confidential communications, reports, and presentations
- Manage travel logistics and expense reports for executives
- Coordinate board meetings, offsites, and corporate events
- Implement and maintain document management systems
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office supply inventory and vendor relationships
Qualifications
- 5+ years of executive administrative support experience
- Advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Experience coordinating complex international travel
- Project management certification or equivalent experience
- Ability to thrive under competing deadlines
- Bachelor's degree in Business Administration or related field