Job Description
Join our dynamic leadership team as the central hub of our corporate operations. We're seeking a meticulous Executive Administrative Specialist to support C-suite executives and drive office excellence. This hybrid role combines high-level coordination with strategic project support in a fast-paced global environment.
At Apex Global Solutions, we invest in your growth through quarterly professional development stipends and mentorship programs. Enjoy our state-of-the-art downtown office with premium amenities including complimentary premium coffee bars and flexible wellness spaces.
Responsibilities
- Executive calendar management with strategic scheduling across 3 time zones
- Complex travel coordination and expense report processing with 100% accuracy
- Meeting facilitation including agenda preparation, minute-taking, and action tracking
- Database management for CRM and HRIS systems with data integrity protocols
- Project coordination for cross-functional initiatives with 15+ stakeholder groups
- Vendor relationship management for office supplies and service contracts
- Confidential document preparation and compliance record maintenance
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years executive administrative support in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Experience with project management tools (Asana, Monday.com, or similar)
- Exceptional verbal/written communication with executive-level polish
- Proven ability to maintain confidentiality in sensitive situations
- Professional certification (CAP, CPS or equivalent) preferred
- Typing speed of 70+ WPM with 98% accuracy