Job Description
Join our award-winning leadership team as the cornerstone of operational excellence. We seek a visionary Executive Administrative Director to architect seamless office workflows and drive strategic initiatives. This high-impact role combines executive support with departmental leadership in our dynamic downtown Chicago headquarters. Enjoy a collaborative culture that champions professional growth and innovation.
Responsibilities
- Executive calendar management and strategic meeting coordination across C-suite leadership
- Oversee office operations, vendor contracts, and facility management (2,500 sq ft space)
- Lead cross-functional projects including budget administration and process optimization
- Develop and implement departmental policies with HR compliance expertise
- Manage sensitive information and confidential documentation with discretion
- Coordinate executive travel arrangements and international logistics
- Mentor administrative staff and implement performance improvement systems
Qualifications
- 8+ years progressive administrative experience with 3+ years in leadership
- Advanced proficiency in Microsoft Office Suite and project management tools
- Proven expertise in budget administration and vendor relationship management
- Exceptional written/verbal communication and stakeholder management skills
- Strong knowledge of HR policies, compliance, and risk mitigation
- Ability to manage competing priorities with executive-level discretion
- Relevant bachelor's degree or equivalent professional certification