Job Description
Join our dynamic team at MetroCorp Solutions as an Executive Administrative Coordinator. This pivotal role offers the opportunity to support C-level executives while driving operational excellence. You'll be the backbone of our executive office, managing complex calendars, coordinating cross-functional projects, and maintaining confidential information with precision. Our collaborative culture values initiative and growth, offering clear advancement paths and comprehensive benefits including health insurance, retirement plans, and professional development stipends. If you're a detail-oriented professional seeking a challenging yet rewarding position in Chicago's thriving business district, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling meetings, appointments, and travel arrangements
- Coordinate cross-departmental projects, ensuring timely completion and communication
- Prepare and edit confidential documents, reports, and presentations
- Act as primary point of contact for internal and external stakeholders
- Oversee office operations, including inventory management and vendor relationships
- Maintain digital and physical filing systems with rigorous organization standards
- Analyze operational workflows to identify efficiency improvements
- Support onboarding processes for new administrative team members
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of progressive administrative experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage confidential information with discretion
- Strong written and verbal communication skills
- Experience with project coordination and deadline management
- Proficiency in office management software (e.g., Asana, Trello)