Job Description
Join our dynamic team as an Executive Administrative Coordinator at Global Innovations Corp, a leading tech solutions provider in downtown Chicago. This pivotal role supports C-suite executives with comprehensive administrative duties, ensuring seamless operations and exceptional executive support. We offer a collaborative environment, competitive benefits, and opportunities for professional growth in a fast-paced corporate setting.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize high-level meetings
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders
- Oversee travel arrangements, expense reports, and logistics with precision
- Coordinate departmental communications and maintain confidential records systems
- Support onboarding processes and new hire administrative requirements
- Manage office supply inventory and vendor relationships
Qualifications
- 5+ years of progressive administrative support experience with C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Proven discretion handling sensitive corporate information
- Bachelor's degree in Business Administration or related field preferred
- Experience coordinating international travel and complex logistics
- Strong written and verbal communication skills
- Ability to thrive in deadline-driven environments