Job Description
Are you an organizational powerhouse looking to make a significant impact? Apex Global Solutions is actively seeking a highly motivated and detail-oriented Executive Administrative Assistant to join our dynamic corporate headquarters in the heart of New York City.
In this pivotal role, you will serve as the primary point of contact for internal and external stakeholders, providing high-level administrative support to our executive team. We offer a collaborative, fast-paced environment where your contributions are recognized and rewarded. If you thrive on streamlining operations, managing complex schedules, and driving efficiency, we want you on our team.
Responsibilities
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare, proofread, and edit executive correspondence, presentations, and confidential reports.
- Act as the primary liaison between executives, internal departments, and key clients.
- Plan and coordinate on-site and off-site events, including team-building activities and board meetings.
- Process expense reports, invoices, and maintain accurate financial records using company software.
- Oversee daily office operations, ensuring a seamless and professional work environment.
- Handle highly sensitive and confidential information with absolute discretion.
Qualifications
- Bachelor's degree in Business Administration or a related field.
- Minimum of 3-5 years of proven experience supporting C-level executives.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern collaboration tools.
- Outstanding written and verbal communication skills, with a keen eye for detail.
- Demonstrated ability to multitask, prioritize, and problem-solve in a fast-paced environment.
- Strong interpersonal skills and the ability to build relationships across all levels of the organization.
- Impeccable discretion and professionalism when handling confidential matters.