Job Description
Join our prestigious financial institution as the cornerstone of executive operations. We seek a meticulous Administrative Assistant to support our C-suite leadership team in a fast-paced, growth-oriented environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional development in a modern downtown Chicago office.
Responsibilities
- Coordinate complex executive calendars and international travel arrangements
- Prepare confidential reports, presentations, and correspondence using MS Office Suite
- Manage departmental budgets, expense reports, and vendor relationships
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations including supply inventory and facilities coordination
- Organize board meetings, conferences, and corporate events
- Maintain digital filing systems with strict adherence to compliance protocols
Qualifications
- Associate's degree in Business Administration or equivalent experience
- Minimum 3 years supporting C-level executives in financial services
- Expert proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities under tight deadlines
- Discretion when handling confidential information
- Professional demeanor with polished written and verbal communication