Job Description
Join our award-winning financial services firm as the cornerstone of our executive operations. We seek a meticulous Administrative Assistant to support our C-suite leadership with unparalleled organizational excellence. This hybrid role blends in-office collaboration with remote flexibility in Chicago's vibrant downtown. You'll be the engine behind seamless executive communications, complex calendar management, and confidential documentation. Enjoy comprehensive benefits including premium health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage executive calendars with precision, coordinating cross-departmental meetings and travel arrangements
- Compose and proofread confidential correspondence, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for external stakeholders, demonstrating exceptional professionalism
- Oversee office operations including supply inventory, vendor relations, and facilities coordination
- Maintain digital filing systems with strict adherence to compliance protocols
- Support budget tracking and expense report processing for executive team
- Coordinate special projects and events requiring logistical coordination
Qualifications
- Minimum 3 years of executive administrative support experience in corporate environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to handle confidential information with discretion
- Exceptional written and verbal communication skills
- Advanced calendar management and meeting coordination abilities
- Strong attention to detail with error-free documentation skills
- Ability to thrive in fast-paced, deadline-driven settings
- Bachelor's degree in Business Administration or related field preferred