Job Description
Elevate Your Career with Apex Corporate Solutions
Are you a detail-oriented professional with a passion for operational excellence? We are seeking a highly organized Executive Administrative Assistant to join our fast-paced team in downtown Chicago. You will be the backbone of our executive office, ensuring seamless daily operations and high-level project support.
At Apex, we value innovation, discretion, and proactive problem-solving. This is an incredible opportunity for a career-minded individual looking to make a significant impact in a premium corporate environment.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, travel arrangements, and speaking engagements.
- Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.
- Prepare and edit correspondence, reports, presentations, and meeting minutes with high accuracy.
- Coordinate board meetings and company-wide events, managing logistics and attendee communications.
- Process expense reports and manage departmental budgets with strict adherence to company policies.
- Maintain electronic and physical filing systems, ensuring all records are up-to-date and compliant.
- Collaborate with cross-functional teams to streamline administrative workflows and increase office productivity.
Qualifications
- Minimum of 5 years of experience in an administrative or executive support role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration tools.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize under tight deadlines.
- Proven ability to handle sensitive information with complete discretion and confidentiality.
- Bachelor’s degree in Business Administration, Communication, or a related field preferred.
- Experience with CRM or project management software (e.g., Salesforce, Asana, Trello) is a significant plus.