Job Description
Are you an organized, detail-oriented professional looking to support high-level leadership in a fast-paced corporate environment? Apex Corporate Solutions is seeking an Executive Administrative Assistant to serve as the backbone of our operations in Chicago.
You will be the primary point of contact for internal and external stakeholders, ensuring seamless daily operations and high-level project coordination.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, travel arrangements, and appointments.
- Draft, proofread, and distribute professional correspondence, reports, and presentations.
- Serve as the primary gatekeeper for the executive office, handling inquiries with discretion and professionalism.
- Coordinate board meetings, off-site events, and department-wide initiatives.
- Maintain secure filing systems and digital records management.
- Process expense reports and manage departmental budgets with high accuracy.
- Facilitate communication between departments to ensure projects remain on track.
Qualifications
- Minimum of 3-5 years of experience in an executive-level administrative role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Outstanding written and verbal communication skills.
- Strong problem-solving abilities and the capacity to multitask in a high-pressure environment.
- Proven ability to maintain confidentiality and handle sensitive information.
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Professional demeanor with the ability to interact effectively with C-suite executives.