Job Description
Join our dynamic leadership team as the cornerstone of operational excellence. We seek a meticulous Executive Administrative Assistant to support C-suite executives with complex calendar management, international travel coordination, and confidential information handling. This role is pivotal in maintaining our fast-paced corporate environment while ensuring seamless communication across global stakeholders.
Responsibilities
- Manage executive calendars, prioritize meetings, and coordinate complex travel arrangements across 5+ time zones
- Prepare confidential board materials, shareholder reports, and executive presentations
- Oversee departmental budget tracking and expense reconciliation processes
- Act as primary liaison between executives and internal/external stakeholders
- Streamline office operations including supply inventory and vendor management
- Coordinate high-profile corporate events and off-site meetings
Qualifications
- 5+ years of progressive executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional discretion and experience handling confidential information
- Proven ability to manage competing priorities under tight deadlines
- Experience coordinating international travel and complex logistics
- Professional certification (e.g., CAP-OM) preferred