Job Description
Join our prestigious financial services firm as an Executive Administrative Assistant and become the backbone of our leadership team. We're seeking a highly organized professional to provide seamless administrative support to C-level executives in a fast-paced, dynamic environment. This hybrid role offers the perfect blend of remote flexibility and in-office collaboration in Chicago's vibrant Loop district. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth within a Fortune 500 company.
Responsibilities
- Manage complex executive calendars, prioritize appointments, and coordinate cross-departmental meetings
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders with discretion and professionalism
- Oversee administrative budget, expense reports, and office inventory management
- Coordinate international and domestic travel arrangements, itineraries, and logistics
- Lead onboarding processes for new administrative staff and interns
- Maintain digital filing systems with strict adherence to data security protocols
Qualifications
- Bachelor's degree in Business Administration or related field preferred
- Minimum 5 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities and meet tight deadlines
- Experience with CRM systems (Salesforce) and project management tools (Asana)
- Discretion and ability to handle highly confidential information
- Professional demeanor with strong problem-solving skills