Job Description
Join our dynamic team as an Executive Administrative Assistant at Metropolis Financial Group. We're seeking a highly organized professional to support our C-suite executives with precision and excellence. This pivotal role combines high-level coordination with strategic support in a fast-paced financial services environment. You'll be the backbone of our executive operations, ensuring seamless daily workflows and contributing to our culture of innovation and client-centric service.
Our ideal candidate thrives in detail-oriented environments, possesses exceptional communication skills, and leverages technology to optimize productivity. This position offers competitive compensation, comprehensive benefits, and opportunities for professional growth within a nationally recognized financial institution.
Responsibilities
- Manage executive calendars, scheduling high-stakes meetings and global conference calls
- Coordinate complex domestic/international travel arrangements and itineraries
- Prepare confidential correspondence, reports, and presentation materials
- Oversee departmental budget tracking and expense report processing
- Act as primary liaison between executives and internal/external stakeholders
- Manage office operations including supply inventory, equipment maintenance, and vendor relationships
- Lead special projects including event planning and process improvement initiatives
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of progressive administrative support experience in corporate/financial services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished executive presence
- Proven ability to manage competing priorities with strict confidentiality requirements
- Experience with calendar management tools (e.g., Calendly, Doodle)
- Strong problem-solving abilities and attention to detail
- Professional demeanor with ability to maintain composure under pressure