Job Description
Join our award-winning executive team as the cornerstone of operational excellence at Pinnacle Global Partners. We seek a meticulous Executive Administrative Assistant to support C-suite executives and drive seamless office operations. This pivotal role combines strategic coordination with flawless execution in a dynamic, fast-paced environment. Ideal candidates thrive in ambiguity, anticipate needs before they arise, and maintain absolute discretion. Enjoy competitive benefits, professional development stipends, and a culture that champions work-life balance.
Our Manhattan headquarters offers state-of-the-art facilities, flexible hybrid work options, and proximity to major transportation hubs. This is more than an administrative role—it's a springboard to executive leadership.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and high-stakes meetings across global time zones
- Manage confidential correspondence, financial records, and sensitive documentation with impeccable discretion
- Oversee office operations including procurement, vendor management, and facilities coordination
- Prepare executive-level reports, presentations, and strategic briefings with precision
- Act as primary liaison between executives, board members, and external stakeholders
- Streamline administrative workflows using Microsoft Office 365 and proprietary CRM systems
- Lead special projects including event planning, onboarding, and process optimization
Qualifications
- Minimum 5 years' experience supporting C-suite executives in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Discretion and emotional intelligence when handling confidential matters
- Bachelor's degree in Business Administration or related field preferred
- Experience managing budgets, vendor contracts, and procurement processes
- Proven track record of anticipating executive needs and solving complex problems
- Professional certifications (e.g., CAP, CPS) considered advantageous