Job Description
Elevate Your Career with Apex Corporate Solutions
Are you an organized, proactive professional looking to support high-level leadership in a dynamic corporate environment? We are seeking a polished Executive Administrative Assistant to join our team in downtown Chicago. You will be the backbone of our operations, ensuring seamless productivity for our executive suite while managing complex schedules and confidential communications with poise and professionalism.
Responsibilities
- Manage and coordinate complex executive calendars, travel arrangements, and expense reports.
- Serve as the primary point of contact for internal and external stakeholders, demonstrating exceptional professional judgment.
- Prepare high-quality presentations, meeting minutes, and executive briefings.
- Oversee office logistics, supply procurement, and facilities coordination to maintain a premium workspace.
- Facilitate cross-departmental projects, ensuring milestones are met and deadlines are honored.
- Manage confidential documentation with absolute discretion and integrity.
- Coordinate board meetings, off-site retreats, and high-stakes client visits.
Qualifications
- Minimum of 5 years of experience in executive-level administrative support.
- Expert proficiency in Microsoft 365, Google Workspace, and project management software (e.g., Asana, Slack).
- Exceptional verbal and written communication skills with a refined, executive presence.
- Demonstrated ability to handle confidential matters with discretion and high-level problem-solving skills.
- Strong organizational skills with an uncanny ability to multitask in a fast-paced environment.
- Associate’s or Bachelor’s degree in Business Administration or a related field preferred.
- Polished interpersonal skills and the ability to interface with diverse global partners.