Job Description
Join our dynamic leadership team as the cornerstone of executive operations at Global Enterprises Inc. We seek a meticulous Administrative Assistant to support C-suite executives with calendar mastery, confidential document handling, and cross-departmental coordination. This hybrid role blends in-office collaboration with remote flexibility, offering growth in a Fortune 500 environment.
What You'll Experience:
- Modern downtown Chicago office with skyline views
- Comprehensive benefits package including 401(k) matching
- Professional development stipend
- Collaborative culture with quarterly team-building events
Responsibilities
- Manage complex executive calendars across time zones with 100% accuracy
- Coordinate international travel arrangements including visa logistics
- Compose executive communications and prepare confidential board materials
- Lead vendor negotiations for office supplies and event management
- Implement digital filing systems ensuring GDPR/CCPA compliance
- Serve as primary liaison between executives and department heads
- Analyze operational metrics to optimize administrative workflows
Qualifications
- 5+ years' experience supporting C-level executives in corporate environments
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Professional certification in Administrative Management (CAMS preferred)
- Exceptional discretion handling sensitive information
- Proven event coordination for 50+ stakeholders
- Experience with SAP and Salesforce CRM systems
- Fluency in English with bilingual Spanish proficiency preferred
- Portfolio demonstrating polished business writing samples