Job Description
Join our award-winning financial services firm as the cornerstone of our executive operations. We seek a meticulous Administrative Assistant to support C-suite executives with unparalleled organizational excellence. This hybrid role offers competitive benefits and growth opportunities in a dynamic downtown Chicago environment.
Responsibilities
- Manage complex executive calendars with precision across multiple time zones
- Coordinate domestic and international travel arrangements with full itinerary management
- Prepare confidential board materials, financial reports, and executive correspondence
- Lead cross-departmental meeting coordination and minute documentation
- Implement office workflow optimization using Microsoft 365 and Asana
- Serve as primary liaison for external partners and high-profile clients
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years of executive support experience in financial services
- Advanced proficiency in Microsoft Office Suite and scheduling tools
- Exceptional discretion handling confidential information
- Proven project management skills with competing priorities
- Professional demeanor with polished written/verbal communication