Job Description
Join our award-winning financial services firm as the backbone of our executive team! We seek a highly organized Executive Administrative Assistant to support C-suite executives and drive operational excellence. This pivotal role combines strategic coordination with meticulous attention to detail in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values innovation and work-life balance.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and high-level meetings with precision
- Manage confidential correspondence, reports, and documents with discretion
- Oversee departmental administrative workflows and process optimization
- Prepare executive presentations, reports, and communications using advanced MS Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Manage budget tracking, expense reports, and procurement processes
- Onboard and train administrative staff on organizational procedures
Qualifications
- 5+ years of progressive administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience with calendar management and travel coordination
- Strong written and verbal communication skills with executive-level discretion
- Experience handling confidential information with utmost professionalism
- Associate's degree or equivalent professional certification preferred