Job Description
Are you a highly organized professional looking to support top-tier leadership in a fast-paced environment? Apex Corporate Solutions is seeking an elite Executive Administrative Assistant to streamline operations and serve as a key point of contact for our executive team.
You will play a pivotal role in ensuring the efficiency of our daily business operations, managing complex calendars, and facilitating seamless communication across departments. This is a unique opportunity to grow within a dynamic industry leader in the heart of Chicago.
Responsibilities
- Manage and coordinate complex executive calendars, including scheduling meetings, travel, and appointments.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Prepare, format, and edit high-level presentations, reports, and correspondence.
- Organize and facilitate board meetings, including agenda creation and minute-taking.
- Oversee office logistics, supply inventory, and vendor relationships to ensure a productive environment.
- Process expense reports and manage departmental budgets with strict attention to detail.
- Handle confidential information with the utmost discretion and professionalism.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 3-5 years of experience in an executive-level administrative role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Advanced verbal and written communication skills.
- Proven ability to manage time effectively and handle multiple high-priority tasks simultaneously.
- Experience with virtual meeting platforms (Zoom, Teams) and project management software.
- A proactive mindset with a strong ability to solve problems independently.