Job Description
Join our dynamic leadership team as an Executive Administrative Assistant at Global Solutions Inc. in the heart of New York City. You'll be the backbone of our C-suite operations, ensuring seamless daily workflows while supporting high-stakes strategic initiatives. This hybrid role offers unparalleled growth opportunities in a fast-paced corporate environment with competitive benefits and professional development programs.
Responsibilities
- Coordinate executive calendars, complex travel arrangements, and high-level meetings with global stakeholders
- Manage confidential information, contracts, and sensitive documentation with discretion
- Prepare executive presentations, reports, and correspondence using advanced Microsoft Office Suite
- Oversee departmental budgets, expense reports, and procurement processes
- Serve as primary liaison between executives and internal/external partners
- Lead administrative team projects including onboarding, training, and process optimization
- Maintain digital and physical filing systems with rigorous organizational standards
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years supporting C-level executives in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and cross-cultural collaboration skills
- Proven ability to manage competing priorities with strict deadlines
- Experience with ERP systems (SAP, Oracle) and office management software
- Professional certifications (e.g., CAP, MOS) preferred