Job Description
Are you a high-performing professional with a passion for operational excellence? Apex Ventures Group is seeking a dynamic Executive Administrative Assistant to join our fast-paced corporate headquarters in Midtown Manhattan. In this role, you will be the backbone of our executive team, managing complex scheduling, high-stakes communication, and strategic office initiatives.
We are looking for an individual who thrives on precision, maintains absolute discretion, and possesses the ability to anticipate needs before they arise. If you are a proactive problem solver with a flair for organization, we want to meet you.
Responsibilities
- Manage complex executive calendars, travel arrangements, and itinerary planning with precision.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional communication.
- Prepare high-quality presentations, reports, and meeting minutes for board-level discussions.
- Coordinate board meetings, off-site retreats, and company-wide events.
- Oversee office operations and process improvements to streamline administrative workflows.
- Manage sensitive correspondence and confidential corporate documentation.
- Facilitate cross-departmental collaboration to ensure project milestones are met on time.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience in an executive-level support role.
- Expert-level proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Slack/Asana.
- Exceptional verbal and written communication skills with high attention to detail.
- Proven ability to manage time effectively and prioritize competing demands in a high-pressure environment.
- Experience in budget management and basic accounting principles is a plus.
- Discretion, integrity, and the ability to maintain confidentiality at all times.