Job Description
Join our award-winning finance firm as the cornerstone of our executive team! We're seeking a highly organized Executive Administrative Assistant to support C-suite executives in a fast-paced, collaborative environment. This role is perfect for a proactive professional who thrives on precision and enjoys being the central hub of office operations. Enjoy competitive benefits, professional development opportunities, and a modern downtown workspace.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating cross-departmental communications
- Prepare and edit confidential documents, reports, and presentations using advanced MS Office Suite
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relations
- Coordinate domestic/international travel arrangements and expense reporting
- Act as primary liaison between executives and internal/external stakeholders
- Implement and maintain organizational systems for digital and physical records
- Support special projects and events with logistical planning and execution
Qualifications
- 5+ years of progressive administrative support experience, ideally in financial services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to handle confidential information with discretion
- Strong attention to detail and organizational abilities
- Experience with calendar management software (Calendly, etc.)
- Associates degree or equivalent professional certification preferred