Job Description
Join our prestigious financial services firm as the cornerstone of executive support. We seek a meticulous Administrative Assistant to provide comprehensive coordination for our C-suite executives. This role is pivotal in maintaining operational excellence and ensuring seamless office operations in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a collaborative culture in Manhattan's financial district.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and prioritizing conflicting priorities
- Prepare and edit confidential correspondence, reports, and presentations with flawless attention to detail
- Coordinate international and domestic travel arrangements, including complex itineraries and expense reporting
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office inventory management and vendor relationships
- Streamline administrative processes to enhance team productivity
- Onboard new administrative staff and maintain departmental documentation
Qualifications
- 5+ years of progressive administrative support experience in corporate or financial services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to handle confidential information with discretion and integrity
- Advanced organizational skills with demonstrated project coordination experience
- Associates degree in Business Administration or related field preferred
- Experience supporting multiple executives simultaneously