Job Description
Join our dynamic team as an Executive Administrative Assistant at Nexus Global Solutions, a leading financial services firm in New York. We're seeking a highly organized professional to support our C-suite executives with exceptional administrative expertise. This pivotal role offers opportunities for career growth in a fast-paced corporate environment. Enjoy comprehensive benefits, professional development programs, and a collaborative workplace culture.
Responsibilities
- Manage complex calendars and coordinate executive schedules across multiple time zones
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Oversee travel arrangements, expense reports, and vendor negotiations
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate departmental meetings, conferences, and special events
- Maintain digital filing systems with strict attention to data security protocols
- Assist in onboarding processes for new administrative staff
Qualifications
- Bachelor's degree in Business Administration or related field preferred
- Minimum 5 years of executive administrative experience in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Advanced knowledge of scheduling software (Calendly, Doodle)
- Strong project management and multitasking abilities
- Professional demeanor with polished business etiquette