Job Description
Join our dynamic team as the Executive Administrative Assistant at Nexus Global Solutions, where precision meets innovation. In this pivotal role, you'll be the backbone of our executive operations, ensuring seamless workflows and exceptional organizational standards. We offer a collaborative environment with competitive benefits and growth opportunities in Chicago's thriving business hub.
As a key partner to senior leadership, you'll manage complex calendars, coordinate cross-functional projects, and maintain confidential corporate information with utmost discretion. Your expertise will directly contribute to our operational excellence and strategic initiatives.
Responsibilities
- Manage executive calendars, scheduling high-level meetings and travel arrangements with global stakeholders
- Prepare and edit confidential documents, reports, and presentations using advanced MS Office Suite
- Coordinate departmental projects, including vendor management and budget tracking
- Act as primary liaison between executives and internal/external stakeholders
- Implement and maintain efficient filing systems (digital and physical)
- Oversee office operations, including supply inventory and equipment maintenance
- Support onboarding processes and coordinate team events
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities in fast-paced environments
- Discretion and professionalism when handling confidential information
- Strong written and verbal communication skills
- Associates degree in Business Administration or related field required
- Experience with CRM systems (Salesforce preferred)