Job Description
Join our award-winning team at MetroCorp Solutions as we revolutionize corporate administration in Chicago's bustling business corridor. We're seeking a highly skilled Executive Administrative Assistant to support our C-suite executives and drive operational excellence. This hybrid role offers unparalleled growth opportunities in a dynamic, fast-paced environment with competitive benefits and professional development stipends. If you're a proactive professional who thrives in high-pressure situations and excels at streamlining complex workflows, we want to meet you.
Responsibilities
- Coordinate executive calendars, travel arrangements, and high-priority meeting logistics across global time zones
- Manage confidential corporate communications, board materials, and sensitive documentation with discretion
- Oversee departmental budget tracking, expense reports, and vendor invoicing processes
- Lead cross-functional administrative projects including onboarding programs and office relocations
- Implement and optimize digital filing systems using Microsoft 365 and SharePoint platforms
- Serve as primary liaison for internal stakeholders and external partners
- Produce executive-level reports, presentations, and correspondence in alignment with brand standards
Qualifications
- Minimum 5 years progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and SharePoint
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional certification in office administration (e.g., MOS, CAP) preferred
- Proven experience with calendar management across multiple executive schedules
- Strong understanding of corporate finance protocols and budget management
- Ability to maintain strict confidentiality and exercise professional judgment
- Bachelor's degree in Business Administration or related field required