Job Description
Join our dynamic team as Executive Administrative Assistant at MetroCorp Industries, a leading financial services firm in downtown Chicago. We seek a highly organized professional to provide exceptional administrative support to our C-suite executives. This pivotal role combines strategic coordination with meticulous attention to detail in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values innovation and excellence.
Responsibilities
- Manage complex executive calendars, coordinate meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee departmental budgets, expense reports, and procurement processes
- Coordinate special projects and events requiring cross-functional collaboration
- Maintain digital and physical filing systems with strict confidentiality protocols
- Provide onboarding support and mentor junior administrative staff
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative support experience, preferably in C-suite environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities and confidential information
- Advanced knowledge of calendar management, travel logistics, and expense systems
- Professional certification (CAP, CPS) or equivalent experience strongly preferred