Job Description
Join our dynamic finance team as an Executive Administrative Assistant and become the backbone of our executive operations. We're seeking a detail-oriented professional to support C-level executives with complex scheduling, confidential communications, and strategic project coordination. This hybrid role offers growth opportunities within a fast-paced financial services environment.
Responsibilities
- Manage complex executive calendars across multiple time zones and departments
- Coordinate high-level meetings, travel arrangements, and expense reporting
- Prepare confidential documents, presentations, and executive correspondence
- Streamline office operations and implement administrative process improvements
- Act as primary liaison between executives and internal/external stakeholders
- Manage digital filing systems and ensure compliance with record-keeping protocols
- Support special projects including board meeting preparations and event coordination
Qualifications
- 5+ years of executive administrative support experience in finance or corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing demands
- Discretion and professionalism when handling sensitive information
- Proven experience managing complex calendars and travel logistics
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Ability to thrive in a hybrid work environment with flexible hours