Job Description
Join our prestigious financial institution as an Executive Administrative Assistant and become the backbone of our executive operations. We're seeking a detail-oriented professional to support our C-suite executives with flawless coordination, confidential communications, and proactive office management. This hybrid role blends in-person collaboration with remote flexibility, offering an opportunity to grow within a dynamic corporate environment.
Our ideal candidate thrives in fast-paced settings, demonstrates exceptional discretion, and possesses a passion for streamlining complex workflows. If you excel at anticipating needs and maintaining executive calendars with military precision, we invite you to apply and elevate our administrative excellence.
Responsibilities
- Manage executive calendars, scheduling high-level meetings and travel arrangements with precision
- Compose, edit, and distribute confidential correspondence and executive communications
- Coordinate complex projects including board meetings, offsite events, and departmental initiatives
- Process expense reports, invoices, and financial documentation with meticulous accuracy
- Serve as primary liaison between executives and internal/external stakeholders
- Maintain digital and physical filing systems with advanced organizational protocols
- Lead onboarding of new administrative staff and implement office procedure improvements
Qualifications
- Minimum 5 years of executive-level administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage competing priorities with exceptional time management skills
- Discretion handling sensitive information and confidential matters
- Associates degree or equivalent professional certification required
- Advanced calendar management and travel booking expertise
- Exceptional written and verbal communication skills
- Experience with CRM systems (Salesforce preferred) and document management platforms