Job Description
Join our prestigious financial services firm as the cornerstone of our executive operations. We seek a meticulous Administrative Assistant to support C-suite executives in a fast-paced, high-stakes environment. This role demands exceptional organizational prowess and discretion to manage sensitive corporate affairs. Enjoy competitive benefits including premium health insurance and professional development stipends.
Responsibilities
- Coordinate complex executive calendars, meetings, and international travel arrangements
- Compose and edit confidential correspondence, reports, and presentations
- Manage expense reports and vendor relationships with precision
- Oversee office operations, including inventory management and facility coordination
- Act as primary liaison between executives and department heads
- Implement digital filing systems for critical documentation
- Prepare board meeting materials and executive summaries
Qualifications
- Minimum 5 years executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to handle confidential information with discretion
- Bachelor's degree in Business Administration or related field preferred
- Exceptional written and verbal communication skills
- Ability to multitask under tight deadlines with minimal supervision
- Proficiency in Salesforce or similar CRM systems
- Notary Public certification a plus