Job Description
Join our prestigious financial services firm as the cornerstone of executive operations. We seek a meticulous Administrative Assistant to support our C-suite executives in a fast-paced, high-stakes environment. This role demands exceptional organizational prowess and discretion, serving as the primary liaison between leadership and internal/external stakeholders. Enjoy a competitive benefits package including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage complex executive calendars with precision, including global meeting coordination across time zones
- Compose and edit confidential correspondence, reports, and presentations using advanced MS Office Suite
- Coordinate domestic/international travel itineraries and expense reports with strict compliance
- Serve as primary point of contact for executive communications, filtering and prioritizing high-volume inquiries
- Oversee administrative systems including document management, filing, and records retention
- Lead special projects requiring cross-departmental collaboration and deadline management
Qualifications
- Minimum 3 years' experience supporting C-level executives in financial services or corporate environment
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and scheduling platforms
- Proven ability to handle sensitive information with absolute discretion and confidentiality
- Exceptional written and verbal communication skills with polished business etiquette
- Advanced problem-solving skills with ability to anticipate executive needs proactively
- Professional certification (CAP, CPS) or bachelor's degree preferred