Job Description
Are you an organized and proactive professional seeking a meaningful opportunity to support a dynamic team? Apex General Services is looking for a dedicated Administrative Assistant to join our growing office in downtown Toronto. In this role, you will be the backbone of our daily operations, ensuring smooth workflows and exceptional service to our clients.
We offer a hybrid work environment, competitive benefits, and clear pathways for career advancement. If you are looking to start or advance your career in general administration, we want to hear from you.
Responsibilities
- Manage and organize incoming communications, including emails, phone calls, and correspondence.
- Handle data entry tasks with high accuracy, maintaining and updating company databases.
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Assist in inventory management and procurement of office supplies.
- Provide exceptional front-desk support, greeting visitors and directing inquiries.
- Collaborate with cross-functional teams to support various departmental projects.
Qualifications
- High school diploma or equivalent; post-secondary education in Business Administration is a plus.
- 1-2 years of experience in an administrative or clerical role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to multitask effectively in a fast-paced environment.