Job Description
Join our dynamic team at Metropolitan Business Services as a Senior Administrative Coordinator. We're seeking a highly organized professional to support executive operations in our fast-paced downtown Chicago office. This pivotal role combines strategic support with hands-on administrative excellence, offering growth opportunities in a collaborative environment. Enjoy competitive compensation, comprehensive benefits, and the chance to make a tangible impact on our business operations.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating logistics across departments
- Prepare and distribute confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory, vendor contracts, and facility maintenance requests
- Coordinate travel arrangements and expense reports for senior executives
- Act as primary point of contact for internal and external stakeholders
- Streamline administrative processes and implement efficiency improvements
- Assist with onboarding new hires and maintaining HR documentation
Qualifications
- Minimum 5 years of progressive administrative experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Proven ability to manage sensitive information with discretion
- Strong written and verbal communication skills
- Experience coordinating executive-level schedules and logistics
- Associate degree or equivalent professional certification required
- Proficiency with office management software (e.g., Asana, Salesforce)