Job Description
Join our award-winning administrative team at MetroCorp Industries, where precision meets innovation. We're seeking a detail-oriented Senior Administrative Coordinator to optimize office operations and executive support. This hybrid role offers growth opportunities in a dynamic corporate environment with competitive benefits including health insurance, 401(k) matching, and professional development stipends. What you'll achieve: Streamline cross-departmental workflows, manage confidential records with integrity, and elevate our client experience through exceptional service. Why MetroCorp: Ranked among Chicago's Top 100 Workplaces by the Chicago Tribune for 5 consecutive years, we foster a culture of recognition and work-life balance.
Responsibilities
- Coordinate executive calendars, travel arrangements, and meeting logistics across 3 departments
- Manage digital filing systems with 99.8% accuracy rate for confidential documents
- Prepare high-impact reports and presentations using advanced Excel functions and PowerPoint
- Oversee vendor contracts, expense reports, and procurement processes
- Lead onboarding initiatives for new administrative staff
- Implement process improvements reducing document processing time by 25%
Qualifications
- 5+ years of progressive administrative experience in corporate or healthcare environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven experience managing executive calendars and complex scheduling
- Strong knowledge of data privacy regulations (HIPAA/GDPR compliant)
- Ability to handle sensitive information with discretion and professionalism
- Exceptional written communication skills with attention to detail
- Associate's degree or equivalent professional certification preferred